The U.S. Department of Education closely monitors universities to determine whether an institution is providing Family Educational Rights and Privacy Act (FERPA) training for its employees who have access to student records. Accrediting agencies also want reassurance that institutions are fulfilling this expectation.
With a rise in complaints filed with the Department of Education regarding unauthorized disclosure of student information in recent years, Northeast Ohio Medical University (NEOMED) implemented a systematic university-wide online training program in 2018 to avoid potential unauthorized disclosures of student information. After that inaugural training, NEOMED is requiring faculty and staff who have access to student records to renew or undergo FERPA training every two years.
Beginning July 25, 2022, employees who have or who will have access to student records, either electronic or hard copy, are required to complete a brief (30-minute) FERPA Compliance Training program and a 10-15-minute certification test.
Requests for student records in Banner, ARGOS or other NEOMED systems are contingent upon completing this training and test every two years. Additionally, any faculty or staff member who may not be required but would like to undergo FERPA training is encouraged to take advantage of this opportunity. The deadline for all current faculty and staff to complete the FERPA Compliance training and certification test is Sept. 15, 2022. New employees who are hired during the course of the year will complete FERPA training as part of the initial employment process.
The training materials and certification test are available through Canvas. The Office of the University Registrar has also posted FERPA Q&A’s for Staff and Faculty on its website for use as an information supplement and quick reminder tool.
For further information about FERPA Compliance Training, please contact
- Katherine Miranda, university registrar, via email at email@example.com or
- Andrea Coard, academic affairs specialist, Office of the Vice President for Academic Affairs, at firstname.lastname@example.org.
-- Submitted by the Office of the Vice President for Academic Affairs.