External Email Statement Addition, Effective Nov. 25

Like every organization, various types of information security attacks are increasing. While technical and operational controls are in place to help mitigate security incidents at the University, including phishing attacks and the transmission of University data to those not authorized to receive such data, these types of attacks and activities can still occur.

Therefore, effective Wednesday, November 25th, for emails that originate outside of NEOMED and are received by someone within NEOMED, a short ‘external’ statement will be applied to the beginning of each email’s message body. Messages sent and received internally (i.e. email sent from one @neomed.edu to another @neomed.edu address) will not be affected by this change. The message you will see on external emails will read as follows:

CAUTION: This email originated from outside of NEOMED. Do not click links, open attachments, or reply unless you recognize the sender's email address and have confirmed the content is safe.

We understand the need to be efficient when reading and responding to email, but we also understand that we have a collective responsibility to make sure that the use of University email is safe and secure and that it does not lead to a compromise of other University systems or data. This short ‘external’ statement is a best practice employed by numerous higher education and healthcare institutions and aims to foster heightened awareness to the external emails you receive, and critically, how you choose to (or not to) respond to them.

As a reminder, if you ever receive a suspicious email message, please do not click on any links, or download any files from the email. Please forward the email to help@neomed.edu and delete the email from your inbox.

If you have additional questions or concerns, please reach out to us. We are here to help, and as a reminder, Information Security Awareness training is available to all employees within the NEOMED Success Center.

We appreciate all that you do to keep our University safe and secure.

Thank you.

-Submitted by Jonathan Wagner

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